Santa Barbara, California
Houston, Texas
Los Angeles, California
Lynchburg, Virginia
Posted: 09-Nov-24
Location: Los Angeles, California
Salary: Open
Internal Number: 144340000
Reporting to the David Geffen School of Medicine (DGSOM) Safety Program Manager, this position provides comprehensive administrative and operational support to the DGSOM Safety Team, which encompasses Safety, Emergency Preparedness, and Building Operations. Based primarily at our CHS office, the role requires extensive collaboration across campus and the health system, serving as a key liaison between our customers and internal teams. The individual will coordinate programs related to safety, emergency management, building operations, and business continuity, ensuring they align with organizational goals and regulatory requirements. They will address and resolve operational challenges, manage and execute safety-related projects, and foster engagement by developing community-facing content. In addition, this role involves gathering and analyzing financial and operational data, investigating and resolving issues, and preparing detailed reports with actionable recommendations for leadership. The position will continuously evaluate and improve processes, ensuring the smooth and efficient functioning of programs while maintaining a strong connection to the mission, vision, and values of the DGSOM.
Salary Range: $31.20 - $49.77 Hourly
All Required:
- Three (3) years of administrative experience or a combination of Bachelor's degree and experience.
- Excellent customer service orientation and professionalism.
- Outstanding communication and interpersonal skills to effectively communicate with all levels of staff, both verbally and in writing.
- Demonstrated skill in preparing and writing administrative and professional reports and correspondence.
- Demonstrated organizational skills with proficiency in attention to detail, ability to multi-task, and excellent judgment regarding organizational policies and procedures.
- Experience organizing and coordinating meetings.
- Ability to evaluate and prioritize a wide range of job assignments, meeting deadlines for all activities.
- Analytical skills to evaluate data and information, formulating logical and objective conclusions, and making recommendations for effective solutions.
- Ability to recognize problems and their implications, propose alternatives, and provide recommendations.
- Conduct trend analyses and develop resulting recommendations to improve current procedures and processes.
- Assess and recommend changes to maintain and update plan, documents, procedures
- Skill in using or ability to learn a variety of software programs, including but not limited to: Microsoft suite (especially Outlook, Word, Excel, and PowerPoint), survey creation software such as Qualtrics, Box document repository, and the DGSOM web platform.
- Skill in understanding and preparing data analysis using computerized software programs and spreadsheets.
- Ability to follow through with tasks despite frequent interruptions and demanding timeframes. May include occasional after hours/weekend work to respond to emergencies.
- Ability to work in a flexible office environment with shared workstations, laptops, and cell phones.
- Ability to diagnose needs and find solutions independently, maintaining a high level of confidentiality in sensitive matters.
