POSITION SUMMARY
Provides Administrative Support for the CEO, COO, Board of Trustees, and when necessary, other members of the 
Executive Team and Management Group. 

PRIMARY (ESSENTIAL) DUTIES
1. Provides administrative support for the CEO and COO and other members of the Executive Team and 
Management Group.
2. Maintains and updates the Administrator-on-call list. 
3. Constructs business letters and replies to routine correspondence.
4. Acts as receptionist for the Administrative Office by taking telephone calls, coordinating the appointment 
calendar and communicating all messages received.
5. Assembles and disseminates appropriate materials for the following meetings:
a.Board of Trustees
b.Senior Operations
c.Director Leadership
d.Physician Leadership Group
e.Philosophy Advisory Committee
f. Speaking of Ethics bulletins
6. Takes minutes at appropriate meetings. Transcribes minutes accurately using good editorial judgment. 
7. Opens, screens and distributes mail. 
8. Places and/or approves orders for office supplies.
9. Makes travel and lodging arrangements for members of executive team and assist with expense report. 
10. Responsible for maintaining a system for filing essential administrative correspondence, reference and 
historical materials with total recall.

11. Assists in scheduling Medical Center conference rooms for hospital committee meetings. Makes 
arrangements for meetings as needed, including room set-up and refreshments or meals. 
 12. Assists Administrative Assistant with duties and performs those duties in his/her absence
13. Schedule meetings for Executive Team (or other associates as needed).
 14. Coordinates administrative needs of the Board including all processes related to the appointment and 
election of offices, assignment of committees and conferences to system requirements.
15. The above statements reflect the general duties considered necessary to describe the principal functions of 
the job as identified, and shall not be considered as a detailed description of all the work requirements that 
may be inherent in the position

EDUCATION AND EXPERIENCE
High school graduate. Business school training and/or college classes equivalent to an AA business degree preferred. 
Requires extensive experience in office procedures. Previous experience in use of appropriate computer applications. 
Three to five years administrative secretary work experience required. Must be able to operate various office 
equipment. Previous experience in a healthcare setting preferred.

About Ennis Regional Medical Center

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