West Virginia
North Carolina
Posted: 31-Jan-25
Location: Altamonte Springs, Florida
Categories:
Internal Number: 25004060
All the benefits and perks you need for you and your family:
· Benefits from Day One
· Career Development
· Whole Person Wellbeing Resources
· Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Job Location: Monday-Friday - Onsite - Altamonte Springs, FL
The role you’ll contribute:
The purpose of this position is to facilitate the smooth flow of business through the Corporate Campus Region. This individual assists the Director and/or Manager with coordinating reconfigurations as well as provide analyst support. The person in this position interacts with vendors and subcontractors. He/she must be professional, pleasant and knowledgeable. The individual in this position possesses full Administrative skills and handles projects as assigned.
The value you’ll bring to the team:
PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:
1. PROJECT COORDINATION
• Assist project manager to coordinate project activities from beginning to end
• Assist project manager with developing project budget by obtaining accurate proposals from the corresponding vendors.
• Process CER’s/Requisition PO’s for all project related items in accordance with the approved budget.
• Develop project plans and schedule according to scope of work.
• Determine which teams need to be included on project.
• Effectively communicate project expectations to team members in a timely and clear fashion
• Set and continually manage project expectations with team members and end users
• Coordinate scheduling of meetings, agenda’s, and minutes for each project.
• Communicate with all teams involved on an ongoing basis
• Identify and manage project dependencies and critical path
• Plan and schedule project timelines and milestones
• Track project milestones and deliverables
• Issue status reports to the project team, analyze results, and troubleshoot problem areas
• Proactively manage changes in scope, identify potential crisis, and devise contingency plans
• Supervise project team members and subcontractors, and influence them to take positive
action and accountability for their assigned work
• Build, develop, and grow business relationships vital to the success of the project
• Deliver a high-quality initiative, on time and within budget
• Conduct project “Lessons Learned” meetings and create a recommendations report in order
to identify successful and unsuccessful project elements
• Develop best practices and tools for project execution and management
2. TRANSITION PLANNING
• Develop and implement relocation plan
• Organizes transition Team (IT, Facilities, etc.)
• Establishes department level Point of Contacts
• Develop and maintain transition timeline
• Identify transition tasks, monitor progress (synchronized with construction and outfitting schedules)
• Develop a plan for managing change to the new designed space
• Assist in scheduling staff orientation to new location
• Coordinate training for any new IT equipment (i.e. phones, AV equipment, etc.
• Coordinate telephone deployment which would include communication with teams who manage phone directory.
• Coordinate with Security Team access changes for relocated employees
• Coordinate key control plan with Facilities Team
• Coordinate interior signage
• Coordinate any additional furniture, fixtures, and equipment needs
• Determine equipment and systems new/existing needs
• Develop move guides as well as coordinate communication regarding departments new
location
• Determine if outside move relocation service is needed and review scope of work vs. cost.
Obtain approvals and process PO’s in regard to move relocation costs.
• Serves as a liaison between move relocation service and end users.
• Responsible for delivering move materials
• Provide on-site supervision for move relocation
• Processes all move related tickets and ensures close out.
• Schedule coordination of cleaning for new and old relocations.
• Conduct project “Lessons Learned” meetings and create a recommendations report in order
to identify successful and unsuccessful project elements
3. DECISION SUPPORT
• Work closely with the Department Leadership to provide comprehensive analyses for decision support.
• Tracks department budget to ensure accuracy of expenses by spotting anomalies in data and communicating with Finance for correction.
• Develops and compiles monthly data required to populate reports and dashboard across disciplines.
• Assist Facilities Manager with research and project analysis.
• Maintain lease logs.
• Manages match exception report research facilitating PO receiving in PeopleSoft.
• New vendor documentation research assuring timely form submissions.
• Reconcile and validate monthly financial and statistical data.
• Run routine audits to ensure data integrity in all reports and appropriate dashboards.
• Tracks Department Budget and Spending
• Provide financial information and/or analysis for decision support.
• Assist with space planning and development, tracks budgets.
• Codes department invoices
• Manage campus furniture inventory.
• Assists in any other tasks as assigned
The expertise and experiences you’ll need to succeed:
KNOWLEDGE AND SKILLS REQUIRED:
• Microsoft Office (Excel PowerPoint, Word, Outlook, Visio, etc.)
• Excellent problem-solving skills
• Excellent communication skills
EDUCATION AND EXPERIENCE REQUIRED:
• Bachelor's degree from four-year college or university
• Two to three years related experience and/or training in project coordination.
