Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community.  Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

In addition to competitive compensation and wellness benefits (medical, dental, vision, and prescription) Beebe Healthcare also offers:

• Sign-on and Referral Bonuses for select positions
• Tuition Assistance up to $5,000
• Paid Time Off
• Long Term Sick accrual
• Employer Contribution Plan
• Free Short and Long-Term Disability for Full Time employees
• Zero copay for drugs on prescription plan for certain conditions
• College Bound 529 Savings Plan
• Life Insurance
• Beebe Pers via WorkAdvantage
• Employee Assistance Program
• Pet Insurance

Beebe Healthcare is seeking a detail-orientated and highly organized OR Unit Secretary/Scheduler to join our surgical team.  The individual in this role will be responsible for managing operating room schedules, maintaining accurate patient records, coordinating communication between medical staff, and performing clerical duties to support efficient department operations.

• Proficient in ORSOS scheduling process (block scheduling, open scheduling, accuracy of case data, adherence to available case time hours).
• Ability to access ORSOS for patient data, print schedules (long/short versions, volunteer schedules).
• Skilled in Invision patient registration; able to pre-admit TBS status patients.
• Passed mandatory registration competency levels 1 & 2.
• Obtained and maintained NAHAM and CHAA certification.
• Prepares and enters patient charges per post-case data guidelines with ≤2% error rate.
• Ensures 100% completion of face sheets with Advanced Directive for all outpatients.
• Communicates special equipment/instrument/supply needs to Materials Specialists and resolves conflicts through OR Desk/Charge RN/Nurse Managers.
• Updates OR schedule and ensures necessary pre-authorization before surgery.
• Maintains 100% compliance with pre-authorization process and verifies insurance details.
• Notifies department Nurse Manager/Director of any issues.
• Ensures 100% of Spanish/English consent forms and treatment authorizations are correctly completed.
• Efficiently prepares patient folders/charts with necessary perioperative and quality tracking documents.
• Proficient in office equipment (FAX, copy machine, computer printer).
• Answers and initiates telephone calls professionally, relays messages appropriately.
• Coordinates with MD office staff to confirm necessary paperwork and correct authorization for procedures.

• Previous experience as unit secretary, scheduler, or administrative assistant in healthcare setting preferred
• Knowledge of medical terminology and surgical procedures is a plus
• Proficiency in EHR systems and scheduling software
• Strong organizational, communication, and multi-tasking skills
• Ability to work effectively in a fast-paced, high-stress environment and maintain confidentiality

• Clear Communication Skills Both Written and Verbal
• Able to Keep Confidential Information Regarding Patients, Team Members
• Able to Withstand Crisis Situations
• Has Skills to Provides Customer Service to Patients, Team Members and Visitors
• Knowledge And Experience with Electronic Health Records

• High school graduate or equivalent

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About Beebe Healthcare

Beebe Healthcare serves the Sussex County community with a medical center located in beautiful, historic Lewes, Delaware, and convenient outpatient locations throughout the county. Founded in 1916 by two physician brothers, Drs. James Beebe and Richard C. Beebe, the medical center in Lewes is a 210-licensed-bed, not-for-profit seaside community hospital. Beebe's specialized service lines include cardiac and vascular, surgical services, oncology, women's health, and orthopaedic services. Beebe offers an array of inpatient, outpatient, emergency, and diagnostic services. Beebe's five satellite campuses offer imaging, physical rehabilitation, and lab services, as well as walk-in care centers. In addition, Beebe offers Wound Healing & Hyperbaric Medicine and Diabetes Management & Medical Nutrition Therapy. With a mission to serve the community, Beebe also offers many free screenings and outreach programs through its Population Health Department; and advanced medical care for those who are recuperating at home through Beebe Home Care Services. Beebe is also training the next generation of nurses through the Margaret H. Rollins School of Nursing, located behind the Medical Cente...r in Lewes. Beebe's Medical Staff has grown tremendously since the early 1990s. Employed physicians through Beebe Medical Group and our affiliated physicians on Beebe's Medical Staff now serve patients from Milford to Millville in specialties including cardiac surgery, dermatology, endocrinology, family practice, gastroenterology, general surgery, internal medicine, pediatric neurology, and surgical oncology. Beebe is proud to offer quality care, close to home for the residents and visitors of Sussex County.

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Connections working at Beebe Healthcare