AdventHealth Corporate

All the benefits and perks you need for you and your family:

·    Benefits from Day One

·    Career Development

·    Whole Person Wellbeing Resources

·    Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift:  Full-time;  Monday -Friday

 

Job Location: Hybrid; Altamonte Springs, FL

 

The role you will contribute:

 

The Admin Support Lead provides and coordinates the support necessary for directors and department team members to meet the day-to-day functions of the department. The Admin Support Lead enhances director effectiveness by providing administrative support, appointment scheduling, document preparation and distribution, travel planning, stakeholder communication, and special projects as assigned by leadership. The Admin Support Lead supervises team members tasked with department clerical support functions to ensure high performance. Requires a high school diploma or equivalent and two years minimum in a secretarial role. 

 

The value you will bring to the team:

• 1)  ADMINISTRATIVE SUPPORT * Maintains paper and electronic files of all correspondence, documents, reports, and other materials. * Maintains and updates Outlook with current information, including distribution lists * Responsible for the department’s daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion. * Maintains department inventory of office supplies and equipment, including purchase orders and check request
• APPOINTMENT SCHEDULING * Schedules and maintains director’s calendars * Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment * Organizes weekly/monthly conference calls for directors
• DOCUMENT PREPARATION AND DISTRIBUTION * Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents * Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling
• TRAVEL PLANNING * Makes travel arrangements for assigned directors and coordinates schedule. * Completes expense reports for directors in a timely manner. Ensures expense reports are copied and turned into accounting for processing.
• COMMUNICATION * Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions * Communicates with staff, leadership, outside callers and visitors * Clearly represents self and the organization in a professional, courteous manner * Directs incoming communications according to director’s schedule and priorities * Deals discretely and appropriately with confidential information concerning Adventist Health System
• CLERICAL SUPPORT SUPERVISION * Directly supervises additional team members responsible for clerical department support * Ensures cohesion with department function and overall goals and objectives'

Qualifications

The expertise and experiences you’ll need to succeed:

·       High School Grad or Equiv Required

·       2 Required

·       Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department

·       Basic Computer navigation skills

·       Online expense reimbursement system such as concur

·       Demonstrates ability to adapt to new situations

·       Online expense reimbursement system such as concur

Demonstrates ability to adapt to new situations

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

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