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Posted: 21-Feb-25
Location: Los Angeles, California
Internal Number: 146357616
The Department of Medicine is looking for a motivated Administrative Assistant to provide essential support to our General Internal Medicine and Department of Medicine faculty. In this role, you will handle a variety of tasks including correspondence, preparing statistical tables and graphs, setting up databases, and maintaining faculty biosketches and CVs. You will manage appointments, travel arrangements, and scheduling while ensuring smooth office operations by ordering supplies and taking phone messages. Additionally, you will assist with university documents, including reimbursements, grant applications, and IRB submissions, as well as formatting manuscripts, compiling literature reviews, and coordinating events.
Hourly range: $29.42-$42.14
Required:
- Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals, and bibliographies
- Ability to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures arise.
- Skill in speaking clearly and distinctively using appropriate vocabulary and grammar to obtain and convey information at various organizational levels within and outside the University.
- Ability to perform duties and tasks independently with minimal supervision.
- Must be organized and able to keep accurate records.
- Ability to correctly judge the best way to accomplish each step of required tasks.
- Ability to establish and maintain cooperative and productive working relationships with co-workers, research coordinators, and participants.
Preferred:
- Ability to recognize, spell, and use technical and medical terminology appropriately.
- Skill in typing questionnaires and manuscripts from rough handwritten draft and edited versions into final forms.
- Knowledge of standard abbreviations for medical journal titles and demonstrated ability to use reference sources to find/check unusual abbreviations.
- Knowledge of University policies and procedures regarding procurement.
- Familiarity with University HSPC and IRB forms.
