Details
Posted: 26-Feb-25
Location: Linthicum Heights, Maryland
Categories:
Operations
Internal Number: REF38082X
Job Description
Under general supervision, responsible for the management and maintenance of UMMS Supply Chain Management ERP system and coordination of applications and tools. The incumbent will be involved in all aspect of Supply Chain information systems to include Item Master, Contract Lifecycle Management, Vendor Risk Assessment and reporting solutions. This role will also provide internal customers with the best possible solutions to utilize the ERP system, identify potential process improvements, troubleshoot problems, supply chain reporting, provide user training and support. This is a Cross-functional and Analytical role. Your work will span in Contract Management, Inventory Contract, Contract Lifecycle Management and Vendor Risk Assessment.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
- Own and manage the data input and integrity in Contract Management, Item Master, Vendor Master and Vendor Risk Assessment.
- Generates reports for Supply Chain including, data integrity, contact compliance, performance indicators, risk compliance and other ad-hoc request.
- Manage price discrepancy by validating contact price from current agreement, tier alignment and price loaded in the ERP system.
- Conduct regular audits ensure data integrity in item master, vendor master, contract management for comparison with other data sources to improve data accuracy.
- Investigate and resolve daily EDI exceptions and errors. Work closely with vendors and GHX to improve existing integrations and implement new integration.
- Perform ad-hoc analysis ranging from open exploratory data analysis to specific root cause analysis.
- Conduct meetings in conjunction with the Corporate Manager regarding expiring contracts, contract compliance and contract price discrepancies.
- Perform due diligence reviews for new or changes to existing contracts, vendors and item master.
- Manage contract upload/update to ensure data accuracy and contract alignment. Monitor and review price change notification to ensure pricing accuracy.
- Conduct regular audits to ensure data integrity, identifies issues, analyze multiple data sources and information and recommends changes to management.
- Respond to user queries and work with supply chain teams, IS&T, business owners to process new contracts and third party (vendor) submission.
- Manages and tracks vendor onboarding, documentation and analysis and reviews including responses to information gathering survey to determine validity and completeness.
- Own and manage vendor consolidation by gathering information to update contract, item mater, vendor master, par/inventory vendor.
- Prioritize and completes work within scheduled hours to meet department needs and adhere to deadlines and time constraints as necessary.
- Support business function leaders in planning, strategy development and operational management through data.
- Create queries using Access DB and SQL tools to gather data from various data sets.
- Gain comprehensive knowledge and understanding of UMMS contract compliance, contract lifecycle management and third-party due diligence policies and procedure.
- Work towards becoming the subject matter expert by understanding current system functionality and configuration to drive data accuracy and standardization.
- Work with vendors and GHX partner to obtain ship to accounts, specification and requirements for delivery of EDI transaction set. Setup and maintain vendor accounts on Supply Chain ERP system.
- Monitor, research and determine root cause of EDI transaction failures and communicate to the effected parties.
- Perform all other tasks as assigned.
Company Description
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.
Qualifications
Education and Experience
- Bachelor's degree required.
- Two years related experience with proven track record in Supply Chain
Knowledge, Skills and Abilities
- Ability to judge the level of confidentiality of information and activities involved with on a regular workday basis, and exhibit integrity in use of dissemination of such information.
- Ability to work independently to meet with various levels of management throughout the UMMS organization.
- Advanced level of proficiency in MS (Access and Excel) to create queries, macros and combine multiple functions is required.
- Strong data mining aggregation and analytical skills.
- Highly effective verbal and written communication skills are necessary in dealing with a variety of healthcare and finance professionals including senior management staff.
- Ability to assess and evaluate complex financial data via use of computer analysis.
- Proficient organization and problem-solving skills are required to develop/implement efficient work processes. Ability to work effectively in a stressful work environment.
- Ability to maintain knowledge on the developments/changes in the field and applicable regulations and procedures affecting finance, purchasing and regulatory practices.
Required Physical and Environmental Demands
- Works in a standard office environment hybrid remote
- Travel to various UMMS locations and facilities may be required.
