ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Supply Chain Inventory Coordinator

REPORTS TO POSITION: Supply Chain Operations Manager or Supervisor

DEPARTMENT: Supply Chain

DATE LAST REVIEWED: November 2024

OUR VISION: Creating Americas healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENT SUMMARY: The Supply Chain department provides many services to our multi-hospital organization and clinics.Our services include procurement, sourcing, value analysis, contracting, inventory management, distribution, courier services, mail services, sterile inventory, code cart management and O2 cylinder exchanges.Our team works in partnership with clinical and business teams to deliver high quality products and services at the best possible cost.

POSITION OVERVIEW: The Supply Chain Inventory Coordinator provides a deep understanding of Workday processes and functions to assure inventory accuracy in the Bend main warehouse and any other assigned location(s), auditing Workday inventory function for operations, and contributing to standard work. This position provides accurate and timely handling of medical supplies and materials to assure clinical teams have all supplies necessary for patient care. The Supply Chain Inventory Coordinator is responsible for managing implant inventories, managing highly regulated human tissues with accurate tracking, coordination of vendor relationships for PeriOp specialty supplies for surgical cases, and vendor management. This position does not directly manage other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Responsible for oversight of inventory accuracy in assigned location(s).

Coordinates and executes the cycle count process.

Manages investigation of inventory problems, including killed items, receipts, inventory put aways, and stock transfers with the goal to reduce killed items to zero.

Responsible for Workday accuracy. Assesses Supply Chain Technician use of Workday and escalates behaviors or practices that contribute to inaccuracy.

Completes Workday audits and makes adjustments to items that cause the inventory to fault or cause accounting errors.

Responsible for daily physical inventory assessment and inventory walks to assure orders are generated correctly and prevent stock outs.

Responsible for efficient storage and handling, maintains labels in these locations, stocks supplies in an organized and professional manner and always rotates product.

Assists leadership with department process improvements and helps create and update policies and procedures.

Trains Supply Chain Technicians with inventory management methodology within Workday.

Provides reporting on supply utilization, ordering trends and standardization.

Maintains and updates Min/Max levels on all inventoried items and adjusts based on usage.

Provides swing shift leadership direction as needed.

Seeks savings opportunities through standardization and inventory control practices.

Maintains productive relationships with buyers for purchases, returns and item backorder information.

Maintains files (paper and computer) and quality manuals, as assigned.

Supports the vision, mission and values of the organization in all respects.

Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm,

functioning as a champion of change.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organizations corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION:

Required: High school diploma or GED.

Preferred: Associates or Bachelors Degree in Supply Chain, Business, Accounting, or related field.

LICENSURE/CERTIFICATION/REGISTRATION:

Required: Valid Oregon drivers license and ability to meet SCHS driving requirements.

Preferred: See additional position information for preferred certification list.

EXPERIENCE:

Required: Three (3) years of increasing responsibility in Supply Chain or related field. One (1) year inventory management.

Preferred: Previous healthcare experience. Two (2) years acting as a lead or supervisor. Two (2) years experience in healthcare supply chain.

PERSONAL PROTECTIVE EQUIPMENT:

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION:

Preferred Certifications:

Certified Supply Chain Professional: (CSCP:ASCM).

Certified in Planning and Inventory Management: (CPIM:ASCM).

Certified in Logistics Transportation and Distribution: (CLTD:ASCM).

Certified Professional in Supply Management: (CPSM:Institute for Supply Management).

Certified Professional in Supplier Diversity: (CPSD:Institute for Supply Management).

SCPro Certification: (SCPro Level 1-Level 3: Council of Supply Chain Professionals).

Certified Professional Logistician: (CPL:SOLE).

Certified Professional Contract Manager: (CPCM:NCMA).

Project Management Professional: (PMP:PMI).

Certified Six Sigma Yellow, Green, or Black Belt: (Six Sigma Global Institute).

Oracle Procurement Certification (Certified Implementation Professional-Delta):(Oracle University: Oracle Inc, America).

PHYSICAL REQUIREMENTS

Continually (75% or more): Standing, walking, lifting/carrying/pushing or pulling 1-10 pounds, grasping/squeezing.

Frequently (50%): Sitting, bending, stooping/kneeling/crouching, climbing stairs, lifting/carrying/pushing or pulling 11-25 pounds.

Occasionally (25%): Climbing ladder/step-stool, reaching overhead, lifting/carrying/pushing or pulling 25-50 pounds, keyboard operation for receiving caregivers, operation of a motor vehicle, use of clear and audible speaking voice and the ability to hear normal speech level.

Rarely (10%): Keyboard operation.

Never (0%):Whispered speech level.

Exposure to Elemental Factors

Occasionally (25%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

Risk for Exposure to BBP

Schedule Weekly Hours:

Caregiver Type:

Shift:

Is Exempt Position?

Job Family:

Scheduled Days of the Week:

Shift Start & End Time:

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