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Posted: 14-Jan-25
Location: Durham, North Carolina
Internal Number: 253352
Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.
Learn more about us: https://dhip.dukehealth.org/about-us
JOB LOCATION
Duke Womens Health at Patterson Place - 5324 McFarland Dr
JOB SUMMARY
We are seeking a Administrative Assistant (Clinician Onboarder) to onboard APP's and physicians for the Duke Health Integrated Practice (DHIP) in partnership with Duke's academic departments. The position requires diplomacy, attention to details, and the ability to succeed by providing timely service in a highly matrixed environment with competing deadlines and complex tasks. Healthcare regulatory/licensing knowledge is an advantage in this position. The coordinator partners with the director, colleagues, department contacts, and other stakeholders to assist with the growth of programs and projects for highly efficient onboarding and offboarding processes that successfully relocates, orients, and integrates new providers into the practice, hospital system and broader community of Duke Health.
JOB DUTIES AND RESPONSIBILITIES
- Apply knowledge and skills to resolve complex and routine administrative problems in conjunction with the division chief and clinic administrator.
- Plan and schedule work ensuring proper communication to effectively meet the needs of day to day operation.
- Attend monthly division staff meetings and record minutes.
- Facilitate onboarding of new faculty and staff.
- Responsible for ordering office supplies and tracking related expenses.
- Coordination of departmental personnel activities including travel itineraries for faculty, parking passes, and related reimbursements.
- Managing data for provider access through SCRs, EPIC, and Qgenda to ensure tracking and reporting of trends.
- Will coordinate with the department regarding discretionary budget and track provider spending.
- Perform other related duties as assigned by division chief and administrator.
JOB ELIGIBILITY REQUIREMENTS
- High school education or equivalent.
- Two years of administrative support experience of increasing variety and/or complexity.
JOB HOURS
The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.
Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.
Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.
This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.
