AdventHealth Corporate

All the benefits and perks you need for you and your family:

·    Benefits from Day One

·    Career Development

·    Whole Person Wellbeing Resources

·    Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift:  Full-time; Monday-Friday

 

Job Location: Hybrid; Onsite 3 days/week, Altamonte Springs, FL

 

The role you will contribute:

 

The purpose of this position is to facilitate the smooth flow of business through the Corporate Campus Region.  This individual assists the Director and/or Manager with coordinating reconfigurations as well as provide analyst support. The person in this position interacts with vendors and subcontractors.  He/she must be professional, pleasant and knowledgeable.  The individual in this position possesses full Administrative skills and handles projects as assigned.

 

The value you will bring to the team:

1.  PROJECT COORDINATION

 

·       Assist project manager to coordinate project activities from beginning to end

·       Assist project manager with developing project budget by obtaining accurate proposals from the corresponding vendors. 

·       Process CER’s/Requisition PO’s for all project related items in accordance with the approved budget.

·       Develop project plans and schedule according to scope of work.

·       Determine which teams need to be included on project.

·       Effectively communicate project expectations to team members in a timely and clear fashion

·       Set and continually manage project expectations with team members and end users

·       Coordinate scheduling of meetings, agenda’s, and minutes for each project.

·       Communicate with all teams involved on an ongoing basis

·       Identify and manage project dependencies and critical path

·       Plan and schedule project timelines and milestones

·       Track project milestones and deliverables

·       Issue status reports to the project team, analyze results, and troubleshoot problem areas

 

 

2.  TRANSITION PLANNING

 

· Develop and implement relocation plan

· Organizes transition Team (IT, Facilities, etc.)

· Establishes department level Point of Contacts

· Develop and maintain transition timeline

· Identify transition tasks, monitor progress (synchronized with construction and outfitting schedules)

· Develop a plan for managing change to the new designed space

· Assist in scheduling staff orientation to new location

· Coordinate training for any new IT equipment (i.e. phones, AV equipment, etc.

· Coordinate telephone deployment which would include communication with teams who manage phone directory.

· Coordinate with Security Team access changes for relocated employees

· Coordinate key control plan with Facilities Team

· Coordinate interior signage

· Coordinate any additional furniture, fixtures, and equipment needs

· Determine equipment and systems new/existing needs

 

3.  DECISION SUPPORT

 

·       Work closely with the Department Leadership to provide comprehensive analyses for decision support.

·       Tracks department budget to ensure accuracy of expenses by spotting anomalies in data and communicating with Finance for correction.

·       Develops and compiles monthly data required to populate reports and dashboard across disciplines.

·       Assist Facilities Manager with research and project analysis.

·       Maintain lease logs.

·       Manages match exception report research facilitating PO receiving in PeopleSoft. 

·       New vendor documentation research assuring timely form submissions.

·       Reconcile and validate monthly financial and statistical data.

·       Run routine audits to ensure data integrity in all reports and appropriate dashboards.

·       Tracks Department Budget and Spending

·       Provide financial information and/or analysis for decision support.

·       Assist with space planning and development, tracks budgets.

·       Codes department invoices

·       Manage campus furniture inventory.

·       Assists in any other tasks as assigned

 

Qualifications

The expertise and experiences you’ll need to succeed:

·       Bachelor's degree from four-year college or university

·       Two to three years related experience and/or training in project coordination.

 

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

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