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Posted: 06-Feb-25
Location: Los Angeles, California
Categories:
Internal Number: 146122300
The Department APO Service Center is seeking to hire a full time Academic Personnel Analyst to be responsible for high-level analysis, oversight and administration of Academic Personnel Services to assure that these services are performed effectively and provided on a timely basis. Emphasis is placed on meeting deadlines, analysis and completion of projects. Duties include but are not limited to:
- Academic review process
- Dossier coordination, and salary administration
- Fellowship appointments and renewals for the department
- Acting as liaison with the Dean's office, the Academic Personnel Office, and other internal and external agencies.
- Updating the departmental database with approved actions and new appointees.
- Providing pertinent information to inquiries about Academic Personnel issues and privileging issues.
- Coordination with the Chief Financial Officer on funding information and verification.
You will work with minimal supervision under the direction of the Academic Personnel Manager.
*This is a hybrid flexible remote position
Salary range: $71,500.00 - $154,900.00 Annually.
- Demonstrated working knowledge of academic personnel dossiers preparation,
review and submission for all actions, including appointment, merit, 4th year
appraisals and promotions. - Demonstrated working knowledge of academic personnel policies and
procedures governing academic actions. - Demonstrated working knowledge of voluntary faculty appointments and
promotions. - Experience working in a human resources office, including knowledge
of employment forms (I-9, etc.), confidentiality, HIPAA, other required exams,
and records management. - Demonstrated working knowledge of all steps necessary for initial appointment,
including hire paperwork, benefits, beeper, badges, etc. - Working knowledge of University online payroll and personnel systems, including
UCPath and UCRecruit strongly preferred - Knowledge of the application for academic leaves of absence, including FMLA,
sabbatical, leave with pay, leave without pay and business leave. - Demonstrated working knowledge of initial appointment processing and renewal
of appointment processing of Post-Doctoral Scholars. Working knowledge of the
policy and the UAW contract covering Post-doctoral Scholars. - Working knowledge of J-1 Visa processing and policy related to academic
personnel. - General knowledge of physician on-boarding and billing processing. General
knowledge of verification of credential information and reappointment for
privileges and credentialing within the UCLA system. - Working knowledge of Microsoft Email, Microsoft Word, Excel, and Access.
- Ability to type with speed and accuracy.
- Bachelor’s Degree preferred
