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Posted: 22-Feb-25
Location: Los Angeles, California
Categories:
Internal Number: 146372788
The Department of Medicine is seeking a Project Manager to support the PI and Chief of Staff in managing the PI’s daily research and administrative responsibilities. This role includes overseeing institutional and strategy development, grants management, research oversight, bibliographic data management, IRB support, and the production of research publications for academic journals and dissemination. The Project Manager will also assist UMIA in implementing research support platforms across the University. Reporting to the Chief of Staff, the position involves managing the PI’s meeting logistics, coordinating agendas and follow-ups with the Executive Assistant, and overseeing internal and external speaking engagements, including reviewing invitations and prioritizing engagements. Additional responsibilities include developing webpages for the PI and projects, providing budgetary support, submitting expense reports, and managing purchase orders and vendor payments.
Annual range: $68,800-$141,000
Required:
- Bachelor’s degree or 4-5 years of experience.
- Ability to work independently and also have interpersonal skills to work with teams.
- Exceptional writing skills to produce wide range of documents and deliverables.
- Experience communicating effectively and professionally and working with a variety of internal and external partners, including UCLA administrators, outside funders, policy makers and community representatives.
- Strong organizational skills to successfully work on and track complex programs involving short deadlines and multiple tasks, in coordination with multiple teams to achieve program/project mission and goals.
- Working knowledge of program/project development, evaluation, creating datasets, financial management and reporting, research principles including CITI training, grant writing and proposal submission, University procedures and policies, program/project related federal and state regulations.
- Ability to seek out and learn new policies, procedures, and software to advance the mission of the program/project.
- Ability to train new program/project managers and other staff within and external to the unit.
- Master’s degree or 2-3 years of experience.
