Career Center

Under limited supervision from the Operations Manager, Materials Mgmt. and Logistics of Patient Support Services, oversees and coordinates the logistical process of patient care supplies, and other related institutional assets. Responsible for the maintenance of both the physical storage sites and the automated databases utilized for maximum asset tracking and control. Supervises Supply Coordinators and Inventory Specialists. Fulfillment of the job duties requires the employee to have access to medication storage areas.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Supervises personnel assigned to both the physical storage of assets and the automated management systems employed to support these activities.
   • Trains and recommends corrective action for staff as necessary to maximize productivity and effectiveness while maintaining cohesiveness and moral.
   • Develops hierarchical structure as necessary to assure timely completion of tasks and accuracy of duties.
   • Ensures the performance capabilities and cross training of staff as necessary to integrate both the physical and automated daily requirements. Provides input to manager regarding staff performance.
2. Develops in staff an active customer focused orientation responsive to the following needs and knowledgeable as to the timeliness of the corresponding actions required by Procurement Services, Information Systems and Patient Accounting.
   • Product evaluations, product failure and recalls, vendor conflicts and service level shifts.
   • Seasonal demand shifts and their impact on inventory locations throughout the Hospital.
3. Maintains computerized systems and interactive master file for each system. Coordinates these databases with both end-users and Information Systems staff. Gathers and analyzes data which provides the following:
   • Track on-hand asset values across the system thereby leveraging total available against current need.
   • Manipulates data, producing utilization reports, which pro-actively flex financial requirements with on-hand balances.
4. Controls inventory levels as necessary to maximize the institutional return on asset investment. Maintains high fill-rate or product availability (98% or better) in all centralized storerooms or asset locations. Tracks consumption variations and adjusts turn ratios by supporting the following relational activities:
   • Forecasts demand utilization patterns.
   • Remote asset location product availability vs. stocking patterns/timing.
   • Practice pattern or medical staff composition changes.
5. Maintains close working relationship with other supply location departments as needed to integrate central asset management systems with remote inventory locations or end-user demands.
6. Recommends updates for policies and procedures for asset control, supply maintenance and distribution practices.
7. Coordinates all activities with Purchasing in order to accomplish the following:
   • Takes advantage of pricing/contractual benefits.
   • Establishes and maintains good-working relationships with vendors in order to facilitate relationships and reduce system costs.
   • Assists in the monitoring of vendor representatives.
8. Becomes involved in a dynamic sense with interdepartmental committees and activities, which support institutional goals.
9. Contributes, as required, departmental operations data for administrative reports or committee studies.
10. Actively participates and supports GPO activities.
11. Serves on Value Analysis Committees or product evaluation committees as assigned.
12. Works cooperatively with the Department of Finance to keep the patient reimbursement system current and accurate and in sync with acquisition costs.
13. Performs related duties as required