We are seeking an Administrator for our multi-office Nephrology Practice in Coastal Virginia. The Administrator is responsible for successfully managing and operating the practice in collaboration and coordination with the Board of Directors and management team. The Practice Administrator will oversee all administrative and business operations, ensuring quality patient care while managing finances, compliance, and day-to-day operations.

PRIMARY RESPONSIBILITIES

Financial Management:

• Manage the practice budget; monitor financial performance, identify areas of cost reduction and revenue enhancement; analyze financial reports and present key metrics to the Board.
• Collaborate with the Board of Directors, Controller/Accountant to review and discuss financial matters and set goals and objectives; ensure the practice is set to meet financial objectives. 
• Strategic short-term and long-term planning, and capital expenditure planning, with the Board.
• General understanding of healthcare billing codes, revenue cycle management, and budget analysis; Medicare, Medicaid, managed care and other third-party payor’s guidelines; accounting practices and procedures.
• Participate and assist the Board with Fresenius contract negotiations, Medical Directorship contracts, Joint Ventures, Value Based Care Coordination, Annual Medicare Cost Report, and other special projects initiated for the practice.
• Negotiate insurance contracts.
• Provide monthly productivity statistics.

Administrative Functions:

• Negotiate property leases and oversee maintenance/renovations and equipment upkeep for multiple office locations.
• Coordinate with outside vendors and service providers.
• Frequent onsite visits to clinical locations to monitor workflows and to evaluate office productivity and devise new methods to improve efficiency.
• Serve as a liaison between the practice and other entities, such as legal, accounting, malpractice insurance representative, and other support professionals as required.
• Responsible for practice marketing activities.

Staff Management:

• Coordinate with the management team, Human Resources Director and Billing Manager, on staff development and training needs and other practice management functions.
• Foster a positive work environment.
• Ability to motivate and manage a diverse team, fostering collaboration and effective communication.

Clinical Operations Management:

• Basic knowledge of nephrology conditions and treatment modalities.
• Knowledge of policies and procedures of a clinic sufficient to direct its operations and to provide effective patient care.
• Monitor quality of care, ensuring adherence to nephrology guidelines and industry best practices.
• Support medical staff in providing their services; collaborate to optimize patient care and treatment pathways.
• Coordinate patient scheduling and flow within the practice as well as the complex dialysis schedules and procedures.
• Liaison between practice and other entities to include hospitals and dialysis centers to ensure practice efficiencies and workflows are optimized.

Compliance and Regulatory Oversight:

• Ensure compliance with HIPAA and OSHA regulations.
• Maintain up to date knowledge and ensure compliance with Medicare/Medicaid billing and regulatory guidelines.
• Ensure practice is compliant with other relevant healthcare laws and standards, federal, state, and local.

PERFORMANCE REQUIREMENTS: Ability to plan, lead, and direct day-to-day clinic operations. Knowledge of management practices to supervise and direct assigned staff. Knowledge of company's strategic business objectives and employee performance objectives. Skilled in analyzing financial data and preparing appropriate related reports. Ability to take initiative, use proper judgement, discretion, and decision-making to achieve organizational objectives. Skilled in establishing and maintaining effective working relationships with patients, medical staff, staff, and the public. Ability to identify and resolve problems. Ability to delegate responsibility and authority to staff. Ability to work with management and department staff to achieve objectives. Ability to communicate clearly both verbally and written. Maintain the strictest level of confidence.

Bachelor’s or Master’s Degree in Business Administration, Management, or similar field of study required.

Incumbent will have 7+ years of experience in Practice Management, multi-office.

About Nephrology Associates of Tidewater

Nephrology Associates of Tidewater, LTD has been serving the Hampton Roads area since 1978 and was the first practice in the region to provide comprehensive care to patients with kidney disease. Our growing team of Board Certified physicians provide the most innovative treatments in kidney care and are annually recognized in Coastal Virginia Magazine as Top Docs. The multi-office medical practice is designated as a PKD Foundation Center for Excellence, part of a nationally recognized group of providers that meet patient-centered, specialized ADPKD criteria. Our physicians collaborate with other health care organizations to provide services in dialysis centers, in-home dialysis, transplant, research, and are educators at Eastern Virginia Medical School's Division of Nephrology.

Connections working at Nephrology Associates of Tidewater