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Posted: 20-Feb-25
Location: Durham, North Carolina
Internal Number: 253511
Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.
Learn more about us: https://dhip.dukehealth.org/about-us
JOB LOCATION
Duke Hematologic Malignancies and Cellular Therapy (HMCT) - 2400 Pratt St, Durham, NC
JOB SUMMARY
We are seeking an Administrative Assistant to support 6 faculty with administrative tasks.
JOB DUTIES AND RESPONSIBILITIES
- Faculty administrative tasks, CV's/Manuscripts, faculty correspondence.
- Coordinate complex faculty meetings, maintain complex calendars, CME conferences, Faculty speaking engagements.
- Coordinate domestic and international travel (air, hotel, car rental) for faculty and distinguished guests, completing all expense reports, honorariums, and itineraries.
- Plan/coordinate program events/conferences.
- Schedule complex meetings.
- Prepare memorandums/letters from transcription and prepare independent correspondence for faculty.
- Financial concur reconciliation, honorariums, reimbursements.
- Manuscripts for publications with updates & signatures
- QGenda / run reports from Duke systems.
- Concur / financials.
- Order business cards.
- Office coverage / phones / FedEx / distribution of faxes & mail. Medical record scanning in Solarity.
JOB ELIGIBILITY REQUIREMENTS
- High school education or equivalent.
- Two years of administrative support experience of increasing variety and/or complexity.
- Executive level calendar experience, travel arrangements, good clerical skills are needed.
JOB HOURS
The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.
Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.
Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.
This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.
