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Organization:

Pediatric Infectious Disease

Job Summary:

JOB SUMMARY

This position is with the VISPR Program, formerly called the Halasa/Chappell Lab, jointly led by Drs Natasha Halasa and Jim Chappell, within the Division of Pediatric Infectious Diseases at Vanderbilt University Medical Center. Our laboratory research concentrates on the etiology, epidemiology, prevention, and pathobiology of infectious diseases.

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KEY RESPONSIBILITIES

This position will perform a variety of duties involved in the collection, interpretation, and documentation of data in support of clinical trials. Assists in ensuring adherence to protocols, appropriate regulations, and deadlines. Ensures quality of information received.

• Screening patients to determine the ones who are eligible for enrollment in the clinical trial.

• Thoroughly explaining study procedures and schedule to patients.

• Performing all procedures necessary for each clinical visit per protocol.

• Abstract and record all patient data essential to the study in record and on REDCap in a timely manner.

• Scheduling upcoming visits within window.

• Sending a daily wrap-up email of visits to team members.

• Updating the visit log daily.

• Follow-up of study patients in between visits, monitoring any new symptoms or adverse events post vaccination, continuous review of patients' health status and communicating with them as needed.

• Processing the payment checks for participants and sending them in a timely manner.

• Entering billing notes into Epic.

• Preparing binders and lab kits for all upcoming visits.

• Tracking all supplies necessary for the study and requesting new supplies as needed.

• Training new team members on the study protocol and procedures.

• Updating site study status weekly.

• This position will perform a variety of duties involved in the collection, interpretation, and documentation of data in support of clinical trials.

• Assists in ensuring adherence to protocols, appropriate regulations, and deadlines

• Ensures quality of information received

• Preparation and Coordinating

• Knowledgeable of protocols in order to determine specific criteria for eligibility or exclusion

• Sets up timeline of tests and required procedures

• Prepares kits for procedures and labels tubes with specific times and dates for collection

• Informs nurse of tests and procedures as needed

• Conducts follow-up of study patients

• Ensures deadlines are met for study

• Collecting Data and Coordinating

• Abstracts and records all patient data essential to the study onto required case report forms.10

• Inputs all pertinent patient data into database accurately

• Collects and monitors all study patients records to document treatments and outcomes as required by the protocol

• Reports all adverse reactions according to VUMC and protocol guidelines

• Calls or sends questionnaires to patient to check outcomes, survival rate, and quality of life

• Ensures complete source documentation in record

• Meets with and assists in response to sponsors and monitors to ensure compliance with protocol and applicable regulations

• Examine data and records to ensure compliance with protocol

• Generally works under the direction of others while accomplishing assignments

TECHNICAL CAPABILITIES

• Medical Records Management (Novice): Knowledge of how and where to store and maintain basic records associated with job assignments

• Research Administration (Novice): Knowledgeable on all phases in the lifecycle of a sponsored research project

• Organizational Impact: Performs clearly defines tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance

• Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed

• Team Interaction: Individually contributes to the team

• Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner

• Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support

• Ensuring High Quality: Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards

• Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond

• Managing Resources Effectively: Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service

• Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources

• Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error

• Fostering Innovation: Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them

• Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action

• Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work

Our Academic Enterprise is one of the nation's longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health's Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.

Core Accountabilities:

* Organizational Impact: Performs clearly defines tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance. * Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed. * Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job. * Team Interaction: Individually contributes to the team.

Core Capabilities :

Delivering Excellent Services : Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality : Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation :Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.- Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

Less than 1 year

Education :

Associate's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled