Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Development

Job Summary:

As a member of the VUMC Development team, the Program Manager for Children's Miracle Network Hospitals(r) (CMN Hospitals) and Corporate Relations plays an integral role in supporting the fundraising efforts for Vanderbilt University Medical Center. This position is primarily focused on helping to raise funds for Monroe Carell Jr. Children's Hospital at Vanderbilt, Nashville's Children's Miracle Network hospital.

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Vanderbilt University Medical Center Development Position Description

Reports to: Senior Program Manager for Community, Corporate and Foundation Relations

Remote Type: Hybrid (work in the office 1-2 times a week)

Purpose:

Through the exceptional capabilities and caring spirit of its people, Vanderbilt University Medical

Center leads in the delivery of exemplary health care, improving the lives of individuals and communities regionally, nationally and internationally. We combine transformative educational programs, compelling scientific discoveries, and distinctive personalized care to achieve this goal.

To consistently achieve excellence in medical science and health care, Vanderbilt University Medical Center Development builds relationships and encourages philanthropic contributions to directly impact today's work and to secure a strong future of service. Enthusiastic and timely support from our philanthropic partners enables the Medical Center as a nonprofit academic medical institution to excel in conducting groundbreaking research, training future leaders and providing compassionate care to patients.

Job Summary:

As a member of the VUMC Development team, the Program Manager for Children's Miracle Network Hospitals(r) (CMN Hospitals) and Corporate Relations plays an integral role in supporting the fundraising efforts for Vanderbilt University Medical Center. This position is primarily focused on helping to raise funds for Monroe Carell Jr. Children's Hospital at Vanderbilt, Nashville's Children's Miracle Network hospital.

Primary Responsibilities:

Under the supervision of the Senior Program Manager, the Program Manager will have the following responsibilities:

• Partner with development officers on Monroe Carell's CMN Hospitals team to support the planning, execution and implementation of fundraising campaigns and programs.
• Support the efforts of Corporate Relations development officers to create, implement, and evaluate tailored strategies for corporate involvement and solicitation.
• Coordinate with external vendors to place orders for promotional items, print campaign kit collateral, and secure other items or services needed to support fundraising activities. Maintain inventory of promotional items.
• Coordinate with VUMC Gift and Donor Services to ensure that gifts and quarterly disbursement payments are handled timely and accurately.
• Complete quarterly EZPMR report for the national CMN Hospitals office and assist with additional reporting requirements for CMN Hospitals upon request.
• Maintain and monitor operating budgets for CMN Hospitals team and perform monthly reconciliation of financial activity.
• Provide administrative support including, but not limited to, scheduling meetings, preparing travel approvals, making travel arrangements, submitting expense reports, entering contact reports, and other standard office activities. Ensure invoices are paid accurately and on time.
• Prepare correspondence and mailings, maintain data, and produce reports to support development officers' campaigns, programs, and solicitation activity.
• Develop communications materials to support CMN Hospitals campaigns and programs as well as other corporate fundraising and stewardship initiatives. Work collaboratively with Strategic Communications on the development of select communications deliverables.
• Assist with meeting preparation and follow-up. Assist with producing meeting materials and conduct basic research on corporate prospects as requested.
• Assist development officers with stewardship activities such as site visits, hospital tours, and check presentations.
• Attend events as needed to assist with set-up, registration, silent auctions and/or other logistics.
• Field inquiries from potential new corporate partners and facilitate the processing of applications for third-party corporate fundraising activities.
• Collaborate with and support team members on special projects.
• Build productive and collaborative working relationships with VUMC Development colleagues, partners across the Medical Center and staff at CMN Hospitals national office.
• Maintain knowledge of CMN Hospitals' corporate partners, fundraising programs, financial and reporting processes, and brand guidelines and assets.
• Maintain knowledge of all VUMC Development administration and financial policies.
• Uphold departmental and institutional policies regarding confidential information.
• Maintain the VUMC Credo in all work.
• Perform other duties as assigned.

Qualifications:

• Bachelor's Degree (or equivalent experience) (Required)
• 3 years relevant experience (Required)

Preferred Qualifications:

• Administrative professional with excellent judgment and sensitivity to interpersonal and organizational dynamics, personal characteristics that reflect a positive outlook and high energy, and a genuine commitment to serve and support others
• Capacity to perform in an intellectually rigorous and complex environment
• Ability to work independently and in a collaborative team environment
• Highly focused and results-oriented in supporting complex, deadline-driven operations; ability to readily identify priorities and goals and resolve issues in initial task or project stages
• Ability to anticipate needs, exercise initiative, organize multiple projects simultaneously, and adapt to changing priorities
• Excellent time management, organizational, and communication skills
• Strong analytical skills, proofreading skills and precise attention to detail
• Proficiency in Microsoft Office suite
• Experience with Workday and Smartsheet platforms
• Experience with or willingness to learn Adobe Acrobat DC and Canva
• Knowledge of Ellucian Advance or any type of fundraising database
• Knowledge of software programs applicable to development, including Classy and ClickBid
• Budgetary experience

This is a full-time position. Position requires some local travel and flexibility to work nights and weekends when needed.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

3 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled